Three Ways To Step Up Health & Safety With Inspections

This blog highlights three key strategies to successfully help our community manage their day-to-day processes with Inspections and Appointments.
As residential communities continue to recover from a mixed year of uncertainty and disruption following the pandemic, countries like the UK are safely emerging from a lockdown following strict guidelines from the government.

Public health advice and health and safety legislation have set out new principles for university communities to follow.

Here, we wanted to highlight three key strategies to successfully help our community manage their day-to-day processes, such as inspections and appointments, whilst maintaining the correct level of health and safety for their staff and residents.

Reduce the need for manual inspections

We understand that room maintenance and inspections can often take up too much time and resources. The inspections solution easily allows you to add inventory to a room such as beds, table and chairs, storage, and more, allowing you to keep up to date with regular inspections without the need to physically attend each property. You can also follow up with residents and request updates on condition and cleanliness in real time. There is always a clear audit trail for both staff and residents with the ability to send and receive up to date information on the go with our range of communication tools.

What are the benefits?

  • No paper trail – Manual inspections often create bundles of paperwork which becomes very onerous when you have multiple rooms to manage. Storing everything electronically and managing your inspections processes online saves time, paper, and prevents loss of information whilst remaining extremely secure.
  • Assist your social distancing measures – as everything is stored in StarRez, this reduces the time spent on locating the paperwork and attending the inspections in person. All photos can be uploaded and stored in our housing app to allow for real-time updates.
  • Extend beyond normal inspection – beyond traditional inspection requirements, you can now add items such as ‘Are you isolating?’ or ‘Have you been in contact with someone with COVID-19?’. Based on this information, you can then take further action if required and ensure all residents are feeling safe.

Maximise time for your staff and residents

During busy periods, we know your time is precious, so our appointments module allows staff and residents to easily schedule, edit, and manage their everyday needs.

What are the benefits?

  • Reduce staff resources – you can allow your residents to schedule appointments online freeing up your staff whilst still controlling appointment availability.
  • One single view – this solution brings all of your bookings into one place, giving you full control over all appointments for new and existing residents. This also allows you to increase or decrease availability as needed whilst automatically assigning multiple or repeat appointments.

Keep track of resident welfare

Our situation response flag allows you to track the status of a residents overall safety by adding flags to their file. This allows you to see who is okay, not okay or who has not responded prompting further action if required.  Concerns can also be raised by either staff or residents who can self-report.

What are the benefits?  

  • Fast response – having up to date information such as response flags allows you to track the welfare of all residents at any given time and acts fast in situations that require evacuation, such as fire or hurricanes.
  • Reduce paperwork – no need to create, update and store paperwork. All information is readily available and maintains the highest level of security.

Our housing software has helped users respond to the COVID-19 crisis with maximum efficiency and maximum consideration for their staff and resident communities' safety and well-being. If you're keen to learn more about how we can streamline your housing management needs, reach out to our team to find out how we can help.

Nicky Ireland
Nicky is our Events and Marketing Manager based in the UK. An experienced marketing professional who revels in the challenges the fast paced SaaS industry bring

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